Organization

Saints Robotics is a student led team, and so in the team’s policy manual the roles for the leaders of the team have been defined. This is in an effort avoid conflict and make clear what the responsibilities and requirements are if one wants to be or is in a specific leadership position. Below are the requirements for these members of leadership, taken directly from the policy manual.

Current Leadership Members

Administrative Branch

Engineering Branch

Tia Singhania | Dhruva Pyapali
Directors of Engineering

Communications Branch

Melia Guttigoli
Director of Communication

Competition Branch

Parnika Singh
Director of Competition

General Responsibilities & Requirements

• Be a role model team member, acting responsibly and with integrity.
• Maintain academic eligibility and demonstrate team dedication.
• Stay in communication with the leadership team by checking email and slack daily, responding as necessary.
• All responsibilities are subject to minor changes at the discretion of the new leadership team.
• Furthermore, all leaders are expected to be willing to take on miscellaneous tasks as necessary.

All responsibilities are subject to minor changes at the discretion of the new leadership team. Furthermore, all leaders are expected to be willing to take on miscellaneous tasks as necessary.

Role-Specific Responsibilities & Requirements

Administrative

President

The following are the duties and responsibilities of the President:

• To represent the team as its head and leader
• To preside over Robotics Meetings
• To organize Team Meetings and Events
• To vote at Board of Director meetings with a second vote in the case of a tie
• To coordinate logistical duties in conjunction with the Vice-President and the Chief of Staff
• To facilitate communication between the members and the mentors of the team
• To act as a liaison between the team and the team advisor
• To act as a liaison between the team and the administration of the school
• To oversee the nomination process in the event a replacement for a Board of Director member becomes necessary

Vice President

The following are the duties and responsibilities of the Vice President:

• To preside over the team and assume the duties of the President in the event of the President’s absence
• To act as an advisor to the President and to reduce the workload of the President as deemed necessary
• To maximize efficiency during Board of Director meetings and to coordinate with the Chief of Staff to record the events which transpire during the aforementioned meetings
• To ensure that relationships between Board of Director members are amiable and professional to ensure good working relations
• To oversee impartial conflict mediation in the event of a conflict between parties belonging to the team as outlined in Article VII
• To act as a liaison between the team and parents
• To act as a liaison between the team and ASB

Treasurer and Secretary

The following are the duties and responsibilities of the Treasurer and Secretary:

• To ensure and be accountable for all administrative paperwork regarding transportation and logistics of field trips, as well as their timely and efficient filing thereof
• To coordinate with the President and Vice President to ensure that all administrative paperwork regarding the establishment and maintenance of the team are turned in in a timely and efficient manner
• To coordinate with the President and Vice President regarding all administrative paperwork and matters of legal weight
• To publish and enable access to all relevant information by all members of the team to ensure transparency
• To manage the budget and budgetary needs on the behalf of the team
• To purchase items on the behalf of the team in a timely and efficient manner in the most economically conservative way possible to the best of their abilities
• To assume the duties of the Vice President in the event of the Vice President’s absence
• To act as the liaison between the team and the Activities Director
• To act as the liaison between the team and the School Accountant
• To act as the liaison between the team and any potential donors

Engineering

Director of Engineering

The following are the duties and responsibilities of the Director of Engineering:

• To oversee and facilitate the design process in the creation of the robot, with emphasis on the chassis, drivetrain and superstructure
• To oversee and facilitate the construction process in the creation of the robot, with emphasis on the chassis, drivetrain and superstructure
• To coordinate and be ultimately accountable for the engineering journal with the Build Lead
• To facilitate communication between the Build, Programming and Control Systems sub-teams in conjunction with the Systems Architect
• To facilitate communication between Engineering, Communications, and Competition in conjunction with the Director of Communications and the Director of Competition

Mechanical Lead

The following are the duties and responsibilities of the Mechanical Lead:

• To teach newcomers how to design and build robots in a safe, efficient manner to the best of their ability
• To oversee and facilitate the writing and updating of the engineering journal and to report to the Director of Engineering on the progress thereof
• To be accountable and lead all other build related endeavors as deemed necessary
• To assume the duties of the Director of Engineering in the event of the Director of Engineering’s absence
• To teach newcomers how to design robots and other items the team requires by using 3D modeling software such as SolidWorks to the best of their ability
• To design all items that require 3D modeling as deemed necessary in conjunction with Mechanical members
• To obtain all needed 3D modeling software necessary for members of the sub-team as deemed necessary
• To be accountable and lead all other CAD related endeavors as deemed necessary
• To act as the liaison between the team and laser-cutting sponsors
• To be ultimately accountable for the actions of the various members of the Mechanical subteam

Programming Lead

The following are the duties and responsibilities of the Programming Lead:

• To teach newcomers how to read and write robot code to the best of their ability
• To be accountable and lead all other programming related endeavors as deemed necessary
• To be ultimately accountable for the actions of the various members of the Programming sub-team

Control Systems Lead

The following are the duties and responsibilities of the Control Systems Lead:

• To oversee and facilitate the design process in the creation of the robot, with emphasis on the electronics and sensors
• To coordinate and be ultimately accountable for the robot wiring, sensors, and other electronics with the Director of Engineering
• To facilitate communication between the Build and Programming sub-teams in conjunction with the Director of Engineering

Communications

Director of Communications

The following are the duties and responsibilities of the Director of Communications:

• To coordinate and ultimately be accountable for all communications between the team and external organizations
• To facilitate communication between the and Imagery and Business sub-teams
• Be accountable for the organization of the Chairman’s Award including, but not limited to, the decision of the theme for the year, presenting the topic to the club, the presentation, the video, and the essay
• To facilitate communication between Director of Engineering and the Director of competition

Business Lead

The following are the duties and responsibilities of the Business Lead:

• To oversee teaching newcomers how to form business connections in an efficient, professional manner to the best of their ability in conjunction with the Director of Communications
• To oversee the acquisition of business connections with monetary benefits, including, but not limited to, grants, sponsorship meetings, donations, and services, on the behalf of the team
• To oversee the organization of community outreach events in conjunction, including, but not limited to, STEM visits, FLL mentoring, charity work, with emphasis on SERC and all related events
• To oversee the creation of all FIRST® award essays and their submission in coordination with the Director of Competition and the Director of Engineering, with the exception of the Dean’s List Award and other awards deemed to be unnecessary by the Directors of Competitions and the Administrative Branch for pursuit by the team
• To oversee the interview process between student members and FIRST® Judges , with the sole exception of the Dean’s List Award interviews unless deemed necessary
• To be accountable and lead all other business related endeavors as deemed necessary
• To be ultimately accountable for the actions of the various members of the Business sub-team

Imagery Lead

The following are the duties and responsibilities of the Imagery Lead:

• To teach newcomers how to properly utilize cameras, video cameras, and other such media capturing apparatuses to the best of their ability
• To teach newcomers how to properly utilize photo and video editing software in order to make promotional materials to the best of their ability
• To oversee the creation of all videos as required by the team, including but not limited to the Freshmen Promotional video, the Chairman’s Award video, and senior videos
• To oversee the process of documentation of the running of the team, with the intent of preserving team history for the future generations of the team
• To be accountable and lead all other media related endeavors as deemed necessary, including the pursuit of other projects
• To be accountable for the Saints Robotics Podcast and all other related tasks and communications
• To be accountable for the Saints Robotics merch store
• To teach newcomers how to maintain and update the Saints Robotics controlled web domain saintsrobotics.com
• To oversee the process of maintaining and updating the Saints Robotics website as deemed necessary
• To be ultimately accountable for the actions of the various members of the imagery sub-team

Competition

Director of Competition

The following are the duties and responsibilities of the Director of Competition:

• To oversee, facilitate, and organize the writing and creation of all FIRST® awards
• To oversee the process of creating and purchasing all spirit gear for the team, including, but not limited to, team t-shirts
• To ensure all members of the team are prepared for the competition and the competition season
• To establish a theme with the team for the pits and ensuring the pits are ready for competition
• To provide a basic understanding of the competition and FRC awards to the team
• To step into their leads position if necessary
• To facilitate communication Director of Communication, Director of Engineering, and the Administrative Branch

Drive Captain

The following are the duties and responsibilities of the Drive Captain:

• To organize and host the interviews, with the Director of Competition and Administrative Branch’s assistance, for possible candidates of the drive team
• To strategically decide the Drive team for the season
• To ensure there is adequate practice for each of the members of the drive team
• To raise awareness of the robot competition to the team
• To be ultimately accountable for the actions of the Drive Team

Safety Captain

The following are the duties and responsibilities of the Safety Captain:

• To direct the creation of the Safety Binder
• To establish and secure the club’s safety procedures
• To raise awareness of such procedures to the club in the form of presentations, posters, etc.
• To administer the safety tests to members at the beginning of the year to allow the usage of tools

Scouting Lead

The following are the duties and responsibilities of the Safety Captain:

• To work with Engineering members and other interested members in the creation of a Scouting App or Scouting Platform to be used during competition
• To inform the club before the competition regarding how scouting works and the benefits of scouting
• To create a scouting schedule for the competition to ensure ease of transition between members scouting
• To analyze the data, alongside the Drive Captain and the Drive Team, to ultimately use for alliance selection and other portions of the competition