Organization

Saints Robotics is a student led team, and so in the team’s policy manual the roles for the leaders of the team have been defined. This is in an effort avoid conflict and make clear what the responsibilities and requirements are if one wants to be or is in a specific leadership position. Below are the requirements for these members of leadership, taken directly from the policy manual.

 

Current Leadership Members

Administrative Branch

President: Diya Joy, Senior
Member Since: 2014
Vice President: Avocet Nagle-Christensen, Junior
Member Since: 2015
Treasurer: Andrew Fu, Senior
Member Since: 2014
Secretary: Audrey Zhu, Junior
Member Since: 2015

Engineering Branch

Co-Senior Engineering Leads: Jack Dawes, Junior
Members Since: 2015
Co-Senior Engineering LeadsOlivia Dawes, Junior
Members Since: 2015
CAD Officer: Isabelle Abbas, Junior
Member Since: 2015
Systems Architect: Benjamin Yin, Senior
Member Since: 2014
Software Officer: Ariel Mahler, Junior
Member Since: 2015
Co-Control Systems Officer: Eshika Saxena, Junior
Member Since: 2015
Co-Control Systems Officer: Tara Sirosh, Junior
Member Since: 2015
Robot Code Officer: Drew Thompson, Junior
Member Since: 2015

Communications Branch

Communications Director: Jenika Packiaraj, Senior
Member Since: 2014
Fundraising Officer: Michael Shoyin, Senior
Member Since: 2014
Community Outreach Officer: Ananya Malik, Junior
Member Since: 2015
Media Officer: Quentin Bouanna, Junior
Member Since: 2015
Web Officer: Finn Bear, Sophomore
Member Since: 2016
Marketing Officer: Jeremy Lim, Junior
Member Since: 2015

General Responsibilities & Requirements

  • Be a role model team member, acting responsibly and with integrity.
  • Maintain academic eligibility and demonstrate team dedication.
  • Stay in communication with the leadership team by checking email and slack daily, responding as necessary.
  • All responsibilities are subject to minor changes at the discretion of the new leadership team.
  • Furthermore, all leaders are expected to be willing to take on miscellaneous tasks as necessary.

All responsibilities are subject to minor changes at the discretion of the new leadership team. Furthermore, all leaders are expected to be willing to take on miscellaneous tasks as necessary.

Role-Specific Responsibilities & Requirements

 Administrative

President

The following are the duties and responsibilities of the President:

    • To represent the team as its head and leader

 

    • To preside over Robotics Meetings

 

    • To organize Team Meetings and Events

 

    • To vote at Board of Director meetings with a second vote in the case of a tie

 

    • To coordinate logistical duties in conjunction with the Vice-President and the Chief of Staff

 

    • To facilitate communication between the members and the mentors of the team

 

    • To act as a liaison between the team and the team advisor

 

    • To act as a liaison between the team and the administration of the school

 

  • To oversee the nomination process in the event a replacement for a Board of Director member becomes necessary

Vice President

The following are the duties and responsibilities of the Vice President:

  • To preside over the team and assume the duties of the President in the event of the President’s absence
  • To act as an advisor to the President and to reduce the workload of the President as deemed necessary
  • To maximize efficiency during Board of Director meetings and to coordinate with the Chief of Staff to record the events which transpire during the aforementioned meetings
  • To ensure that relationships between Board of Director members are amiable and professional to ensure good working relations
  • To oversee impartial conflict mediation in the event of a conflict between parties belonging to the team as outlined in Article VII
  • To act as a liaison between the team and parents
  • To act as a liaison between the team and ASB

Chief of Staff (Treasurer and Secretary)

The following are the duties and responsibilities of the Chief of Staff:

  • To ensure and be accountable for all administrative paperwork regarding transportation and logistics of field trips, as well as their timely and efficient filing thereof
  • To coordinate with the President and Vice President to ensure that all administrative paperwork regarding the establishment and maintenance of the team are turned in in a timely and efficient manner
  • To coordinate with the President and Vice President regarding all administrative paperwork and matters of legal weight
  • To publish and enable access to all relevant information by all members of the team to ensure transparency
  • To manage the budget and budgetary needs on the behalf of the team
  • To purchase items on the behalf of the team in a timely and efficient manner in the most economically conservative way possible to the best of their abilities
  • To assume the duties of the Vice President in the event of the Vice President’s absence
  • To act as the liaison between the team and the Activities Director
  • To act as the liaison between the team and the School Accountant
  • To act as the liaison between the team and any potential donors

Engineering

Engineering Lead

The following are the duties and responsibilities of the Senior Director of Engineering:

  • To oversee and facilitate the design process in the creation of the robot, with emphasis on the chassis, drivetrain and superstructure
  • To oversee and facilitate the construction process in the creation of the robot, with emphasis on the chassis, drivetrain and superstructure
  • To coordinate and be ultimately accountable for the engineering journal with the Director of Build
  • To facilitate communication between the Build, Programming and CAD sub-teams in conjunction with the Systems Architect
  • To facilitate communication between Engineering and Communications in conjunction with the Senior Director of Communications

Systems Architect

The following are the duties and responsibilities of the Systems Architect:

  • To oversee and facilitate the design process in the creation of the robot, with emphasis on the electronics and robot code
  • To oversee and facilitate the construction process in the creation of the robot, with emphasis on the electronics and robot code
  • To coordinate and be ultimately accountable for the robot code with the Director of Programming
  • To facilitate communication between the Build, Programming and Web sub-teams in conjunction with the Senior Director of Engineering

Build Officer

The following are the duties and responsibilities of the Director(s) of Build:

    • To teach newcomers how to design and build robots in a safe, efficient manner to the best of their ability

 

    • To oversee and facilitate the writing and updating of the engineering journal and to report to the Senior Director of Engineering on the progress thereof

 

    • To be accountable and lead all other build related endeavors as deemed necessary

 

    • To assume the duties of the Senior Director of Engineering in the event of the Senior Director of Engineering’s absence

 

  • To be ultimately accountable for the actions of the various members of the Build sub-team

Programming Officer (Controls Systems/Robot Code)

The following are the duties and responsibilities of the Director(s) of Programming:

  • To teach newcomers how to read and write robot code to the best of their ability
  • To be accountable and lead all other programming related endeavors as deemed necessary
  • To assume the duties of the Systems Architect in the event of the Systems Architect’s absence
  • To be ultimately accountable for the actions of the various members of the Programming sub-team

CAD Officer

The following are the duties and responsibilities of the Director(s) of Computer Aided Design:

    • To teach newcomers how to design robots and other items the team requires by using 3D modeling software such as SolidWorks to the best of their ability

 

    • To design all items that require 3D modeling as deemed necessary in conjunction with CAD sub-team members

 

    • To obtain all needed 3D modeling software necessary for members of the sub-team as deemed necessary

 

    • To be accountable and lead all other CAD related endeavors as deemed necessary

 

    • To be ultimately accountable for the actions of the various members of the CAD sub-team

 

  • To act as the liaison between the team and laser-cutting sponsors

Communications

Communications Director

The following are the duties and responsibilities of the Senior Director of Communications:

    • To oversee and facilitate the writing and creation of all FIRST® awards

 

    • To coordinate and ultimately be accountable for all communications between the team and external organizations

 

    • To facilitate communication between the and Media and Public Relations sub-teams

 

  • To facilitate communication between Engineering and Communications in conjunction with the Senior Director of Engineering

Business Development Lead (Fundraising/Outreach)

The following are the duties and responsibilities of the Director(s) of Public Relations:

    • To oversee teaching newcomers how to form business connections in an efficient, professional manner to the best of their ability in conjunction with the Associate Director of Fundraising

 

    • To oversee the acquisition of business connections with monetary benefits in conjunction with the Associate Director of Fundraising, including, but not limited to, grants, sponsorship meetings, donations, and services, on the behalf of the team

 

    • To oversee the organization of community outreach events in conjunction with the Associate Director of Community Outreach, including, but not limited to, STEM visits, FLL mentoring, charity work, with emphasis on SERC and all related events

 

    • To oversee the creation of all FIRST® award essays and their submission in coordination with the Associate Directors of Fundraising and Community Outreach, with the exception of the Dean’s List Award and awards deemed to be unnecessary for pursuit by the team

 

    • To oversee the interview process between student members and FIRST® Judges in conjunction with the Associate Directors of Fundraising and Community Outreach, with the sole exception of the Dean’s List Award interviews unless deemed necessary

 

    • To be accountable and lead all other public relations related endeavors as deemed necessary

 

  • To be ultimately accountable for the actions of the various members of the PR sub-team

Media Officer

The following are the duties and responsibilities of the Director(s) of Media:

    • To teach newcomers how to properly utilize cameras, video cameras, and other such media capturing apparatuses to the best of their ability

 

    • To teach newcomers how to properly utilize photo and video editing software in order to make promotional materials to the best of their ability

 

    • To oversee the creation of all videos as required by the team, including but not limited to the Freshmen Promotional video, the Chairman’s Award video, and senior videos

 

    • To oversee the process of documentation of the running of the team, with the intent of preserving team history for the future generations of the team

 

    • To be accountable and lead all other media related endeavors as deemed necessary

 

  • To be ultimately accountable for the actions of the various members of the media sub-team

Web Officer

The following are the duties and responsibilities of the Associate Director of Web:

    • To teach newcomers how to maintain and update the Saints Robotics controlled web domain saintsrobotics.com

 

    • To oversee the process of maintaining and updating the Saints Robotics website as deemed necessary in conjunction with the PR and Media sub-teams

 

    • To maintain the services utilized by the team for all virtual processes, including, but not limited to, Google Admin, Slack, and phplist

 

    • To oversee the maintenance and repair of all Saints Robotics controlled computers

 

  • To be accountable and lead all other web related endeavors as deemed necessary

Marketing Officer

The following are the duties and responsibilities of the Marketing Officer(s):

    • To oversee the process of creating and purchasing all spirit gear for the team, including, but not limited to, team t-shirts

 

    • To oversee the process of advertising in conjunction with the Media and PR sub-teams, with emphasis on the recruitment of new members in the beginning of new seasons

 

  • To oversee the creation of graphic designs utilized in advertising or in competition, including, but not limited to, brochures, flyers, posters, pins, hats, banners, and the team flag